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Customer Account Specialist, Sr

Company: MashPoint
Location: Akron
Posted on: March 19, 2023

Job Description:

Job Description Job Title: Sr. Customer Account Representative Location: Irvine, CA, 92606 Duration: 6+ months (Possible ext ) Job Summary: The Senior Customer Account Representatives will manage a variety of client customer accounts to deliver world-class support by directly serving as the first point of contact for order book management, professionally responding to all inquiries, collaborating internally to prepare and deliver quotations, and joining with the planning and programs teams to accurately forecast demand and advert escalations. By utilizing the client's High-Performance System, the Senior Customer Account Representative will serve as the primary interface for ensuring the most efficient and positive relationship with client customers, while enabling level-loading of production and expeditious resolution of customer assertions. They will also work closely with key internal stakeholders and have a solid internal network relevant to the customers they support. Job Core Responsibilities:

  • Oversee different customer accounts across clients, particularly those with Long Term Arrangement (LTA) contracts as well as some more bespoke customers.
  • Support the strategic account managers working on new business due to their knowledge and understanding of the existing customer portfolio and may be required to support bid-related activities.
  • The Senior Customer Account Representative has the responsibility for ensuring that the price is accurate for customer orders such as miscellaneous repairs or spare quotes, which may include orders of significant value.
  • Seeking buy-in from various key internal stakeholders before responding to new customer requests and presenting information back to the customer.
  • Responsible for the contract review process, working closely with Commercial colleagues internally.
  • Act as the voice of the customer and ensure timely resolution to all customer orders and inquiries.
  • Support the production of monthly and annual forecasts based on historical sales and customer trends; supporting forecasting and planning ahead.
  • Receive, review, and enter purchase orders into the enterprise resource planning (ERP) system and delegate to the administration team as required.
  • Responsible for ensuring the PO is accurate and internal stakeholders have provided agreement. Formally acknowledge the PO with the customer.
  • Responsible for ensuring customers are responded to in a timely manner and they are accountable for the communication both internally and externally.
  • Works closely with all internal functions, including Trade Compliance, Finance, etc. to ensure everything is in place to enable the client is able to deliver to the customer.
  • Able to escalate matters to the Customer Account Manager and use judgment as to when this is appropriate.
  • Be aware of legislative requirements and keep up to date with clients' internal training on such topics.
  • Track and reconcile internal and external customer scorecards, which include verification of the metrics by which the client is judged.
  • Collaborate directly and attend meetings with the Finance function, including shared service teams, to manage and reduce accounts receivables; accountable for resolving disputes that impact cash collection.
  • Upon receipt of orders for out-of-production products, gather the information necessary to prepare a quotation, which includes pricing, production lead time, terms, and conditions.
  • Deliver quotations to customers and coordinate with various functional leaders to ensure questions are answered until the order is received or the opportunity is closed as lost.
  • Monitor and actively manage customer portals to ensure prices, quantities, lead times and contract terms are acceptable in accordance with authority delegated by appropriate functional leaders (i.e., Finance, Commercial, and Operations).
  • Utilize business systems, including CRM, portal management, and workflow tools, to expedite the process of receiving, reviewing, responding, and booking orders.
  • Resolve customer complaints, which may include warranty, delivery, or quantity disputes, in the most beneficial manner for the client. Job Specifications: Education Level: (Required):
    • Bachelor's Degree with at least two years of industry experience or High School Diploma/Higher Education Qualification with at least five years of relevant experience.
    • The degree is preferred, but not essential as equivalent experience would be sufficient. (Preferred):
      • Bachelor's Degree or equivalent industry experience
      • Field of Study/Area of Experience: Customer service, Microsoft Office Suite, SAP, Salesforce.com, Robot Morning/Demand Line.
      • 4-6 years of experience in customer account management or similar Skills, Knowledge, and Abilities:
        • Awareness of the regulations pertaining to the products and customers for which the employee is responsible (i.e., FAR, DFARS, etc.)
        • Ability to understand and follow specific instructions and procedures.
        • Ability to gather data, compile information, and prepare reports.
        • Excellence in verbal and written communication skills.
        • Presentation skills
        • Excellent customer service orientation.
        • Track record of building and maintaining customer/client relationships.
        • Well-organized, detail-oriented, and able to multi-task.
        • Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines.
        • Strong prioritization skills
        • Ability to visualize and plan objectives and goals strategically.
        • Conflict management skills
        • Decision-making skills by Jobble

Keywords: MashPoint, Akron , Customer Account Specialist, Sr, Other , Akron, Ohio

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