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Inspection Supervisor

Company: Akron Metropolitan Housing Authority
Location: Akron
Posted on: August 7, 2022

Job Description:

Job Description AKRON METROPOLITAN HOUSING AUTHORITY Job Title: Inspection SupervisorReports to: HCVP ManagerDepartment: HCVPDate: July 2010FLSA Status: ExemptMinimum Mid Max $46,700 $63,650 80,600General Purpose: The primary purpose of this position is to ensure that the Housing Quality Standards (HQS)/ Uniform Physical Condition Standards for Voucher (UPCS-V) inspections of the Akron Metropolitan Housing Authority ("AMHA" or "Agency") are conducted in accordance with all applicable regulations. Incumbent supervises inspectors and schedulers. This position also ensures the Housing Choice Voucher Program's (HCVP) compliance with lead-based paint requirements. All activities must support AMHA's mission, strategic goals and objectives. Essential Duties and Responsibilities:The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

  • Supervises and/or coordinates the work of the HCVP inspections staff, including inspectors and schedulers as assigned; establishes meaningful job objectives for subordinate staff and monitors the accomplishment of those objectives; motivates staff to work together in an efficient manner; participates in hiring and training staff, establishes performance standards, conducts regular coaching sessions, delivers or recommends disciplinary action up to and including suspensions and terminations, conducts staff meetings, approves timesheets and annual and sick leave, and monitors absences; complies with applicable bargaining unit agreements.
  • Provides and/or coordinates appropriate training for subordinate staff; ensures that staff is aware of HCVP regulations, Agency procedures and appropriate inspection methods; ensures that employees are trained in and follow appropriate safe work practices at all times.
  • Incumbent is responsible for ensuring accuracy and completion of the Section 8 Management Assessment Program (SEMAP) indicators #5, 6 and 12.
  • Ensures that subordinate staff has the appropriate tools and resources to achieve its objectives.
  • Supervises the HQS/UPCS-V inspection process for all HCVP/Section 8 housing programs; oversees initial, annual, biennial and special inspections; ensures that all inspections are scheduled in a timely manner and conducted in accordance with all applicable regulations; ensures that HCVP participants and landlords are properly notified; ensures that follow-up inspections on failed and abated units are conducted in a timely manner.
  • Conducts quality control (QC) re-inspections in accordance with HQS/UPCS-V guidelines.
  • Assists with the development and implementation of effective policies and procedures related to HQS/UPCS-V inspections.
  • Ensures compliance with lead-based paint (LBP) standards under the Environmental Protection Agency (EPA), the U.S. Department of Housing and Urban Development (HUD) and the Ohio Department of Health (ODH) regulations; provides education and awareness of LBP issues to landlords and tenants, and develops innovative methods to increase awareness of LBP issues; tracks and approves LBP laboratory testing results; actively pursues opportunities to increase the percentage of passing tests.
  • Monitors the HQS/UPCS-V abatement process; initiates or approves proposed abatements; ensures abatements are conducted timely and in accordance with applicable regulations.
    • Prepares accurate and timely statistical and narrative reports on the status of the inspection scheduling process, condition of units, quality control inspections, and LBP testing and training efforts; ensures staff provides accurate reports and data as required.
    • Provides prompt and accurate advice and assistance to tenants, landlords and Agency staff regarding inspections and abatements; ensures excellence in customer service. Miscellaneous
      • Devotes appropriate attention to AMHA Strategic Plan objectives as assigned, ensuring that such goals are met or exceeded.
      • Maintains a record of acceptable attendance and punctuality.
      • Other duties as assigned. Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Behavioral Competencies: This position requires incumbents to exhibit the following behavioral skills: Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work. Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates. Job Competencies: Extensive knowledge of HCVP HQS/UPCS-V inspections and Lead-based paint regulations; understanding of AMHA's strategic goals and structure; knowledge of local housing codes; knowledge of housing inspection techniques and procedures; knowledge of lead-based paint testing and abatement protocols; knowledge of hazardous material safety practices; advanced reasoning skills and problem solving abilities; familiarity with Authority employment policies and union agreements. Education, Experience and Certifications: Bachelor's degree in related field and a minimum of three (3) years experience in housing inspections or related area; or an equivalent combination of education and experience. Prior supervisory experience is preferred. Working knowledge of HQS/UPCS-V and lead processes required. HQS/UPCS-V and lead certifications required within one year. Must have valid Ohio driver's license and be insurable under AMHA policies. Computer Skills: To perform this job successfully, an individual should be competent in the usage of e-mail, internet, database, project management, spreadsheet and word processing software. Employee must be able to use common office equipment such as copiers, fax machines and scanners. Must be able to learn other computer software programs as required by assigned tasks. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee is also occasionally required to visit AMHA property sites which may require ascending and descending stairs and ladders to conduct physical inspections. While inspecting housing units, the employee may be required to position self to observe work completed under cabinets, sinks, etc. or in high locations. Employee may occasionally utilize tools and mechanical equipment. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 30 pounds. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Office, residential property and outdoor environment. Employee may be exposed to hazardous materials and outdoor weather conditions. Moderate noise level. AMHA offers a culture committed to diversity, equity and inclusion; comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans, flexible schedules; and potential for limited teleworking in an effort to promote a healthy work/life balance.

Keywords: Akron Metropolitan Housing Authority, Akron , Inspection Supervisor, Other , Akron, Ohio

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