Administrative Assistant
Company: OhioGuidestone
Location: Akron
Posted on: May 12, 2022
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Job Description:
Where New Paths BeginRecovery is possible with OhioGuidestone. A
leader in the field of behavioral health with a history dating back
to 1864, we address the needs of the whole person, helping them
reset their paths, reclaim their autonomy and restore their
purpose. OhioGuidestone connects individuals with the resources
needed to achieve lifelong success, providing community counseling,
substance use disorder treatment, workforce development training,
early childhood mental health services, psychiatric care and
more.OhioGuidestone is seeking a detail oriented Secretary to work
in our Summit office. The Secretary must pay close attention to
detail, have excellent office skills, and have some customer
service experience in order to best serve OhioGuidestone staff and
clients. Previous experience in an office setting is preferred!See
why it is GREAT to work for OhioGuidestoneEssential Functions:*
Produce required departmental reports, letters, case notes, meeting
minutes, and all other related documents for department
personnel.
* Answer incoming calls - route and take messages, respond to
caller questions, provide information when possible, schedule
appointments.
* Other duties would be to act as a receptionist and greet
guests.
* Organization and maintenance of department filing system.
* Record keeping and copying of necessary information,
dissemination to appropriate individuals within the agency and any
outside agencies based on departmental requirements.
* Could also require billing in some areas.
* May be responsible for ensuring appropriate maintenance of office
equipment when necessary.
* May be responsible for maintaining inventory of needed office
supplies, placing orders, organization of supply area.
* Processing of department mail, both incoming and outgoing. May be
responsible for organization and distribution of large mailings at
times.
* Maintains regular and reliable attendance
Performance/Physical Requirements:* Requires typing and computer
literacy, including Window applications and advanced knowledge of
Microsoft Word, Excel, and Outlook. E-mail and basic database usage
required. Basic knowledge of Microsoft Access and PowerPoint may
also be required.
* Work is generally performed at a desk, but could involve some
lifting of office supplies or files. At times the work may involve
prolonged periods of standing.
* English reading and writing skills required
* Interacts verbally with coworkers, representatives from outside
agencies, and families
* Exceptional phone presence necessary
* Attention to detail and confidentiality required
* May involve driving to department and agency events or
errands.
* Must have a valid driver's license, safe driving record, reliable
transportation, and proof of insurance.
Qualifications:* Minimum educational level of a high school diploma
or GED* Associate's degree or higher preferredAt OhioGuidestone we
care about the health and safety of our employees. OhioGuidestone
requires applicants to complete a pre-employment screening process
upon receipt of an offer of employment. We require and cover the
cost of a fingerprint background screening, physical, Tuberculosis
test, and drug screen after an employment offer is made. Any
employment offer is contingent upon receipt of all satisfactory
pre-employment screenings. Committed to creating a more diverse
community, we encourage candidates from historically
underrepresented groups to apply. EEO/M/F/H/V
Keywords: OhioGuidestone, Akron , Administrative Assistant, Administration, Clerical , Akron, Ohio
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