Administrative Assistant

Company: OhioGuidestone
Location: Akron
Posted on: May 12, 2022

Job Description:

Where New Paths BeginRecovery is possible with OhioGuidestone. A leader in the field of behavioral health with a history dating back to 1864, we address the needs of the whole person, helping them reset their paths, reclaim their autonomy and restore their purpose. OhioGuidestone connects individuals with the resources needed to achieve lifelong success, providing community counseling, substance use disorder treatment, workforce development training, early childhood mental health services, psychiatric care and more.OhioGuidestone is seeking a detail oriented Secretary to work in our Summit office. The Secretary must pay close attention to detail, have excellent office skills, and have some customer service experience in order to best serve OhioGuidestone staff and clients. Previous experience in an office setting is preferred!See why it is GREAT to work for OhioGuidestoneEssential Functions:* Produce required departmental reports, letters, case notes, meeting minutes, and all other related documents for department personnel.

* Answer incoming calls - route and take messages, respond to caller questions, provide information when possible, schedule appointments.

* Other duties would be to act as a receptionist and greet guests.

* Organization and maintenance of department filing system.

* Record keeping and copying of necessary information, dissemination to appropriate individuals within the agency and any outside agencies based on departmental requirements.

* Could also require billing in some areas.

* May be responsible for ensuring appropriate maintenance of office equipment when necessary.

* May be responsible for maintaining inventory of needed office supplies, placing orders, organization of supply area.

* Processing of department mail, both incoming and outgoing. May be responsible for organization and distribution of large mailings at times.

* Maintains regular and reliable attendance

Performance/Physical Requirements:* Requires typing and computer literacy, including Window applications and advanced knowledge of Microsoft Word, Excel, and Outlook. E-mail and basic database usage required. Basic knowledge of Microsoft Access and PowerPoint may also be required.

* Work is generally performed at a desk, but could involve some lifting of office supplies or files. At times the work may involve prolonged periods of standing.

* English reading and writing skills required

* Interacts verbally with coworkers, representatives from outside agencies, and families

* Exceptional phone presence necessary

* Attention to detail and confidentiality required

* May involve driving to department and agency events or errands.

* Must have a valid driver's license, safe driving record, reliable transportation, and proof of insurance.

Qualifications:* Minimum educational level of a high school diploma or GED* Associate's degree or higher preferredAt OhioGuidestone we care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of a fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings. Committed to creating a more diverse community, we encourage candidates from historically underrepresented groups to apply. EEO/M/F/H/V

Keywords: OhioGuidestone, Akron , Administrative Assistant, Administration, Clerical , Akron, Ohio